The current problems with the accounting methods of Rodney Street Essay

The current problems with the accounting methods of Rodney Street cloak-and-dagger ClinicAnalysis- ScenariosPrivate ClinicRodney Street Clinic is a private clinic in which doctors stick outpatients privately and for medical reports following injuries.Currently all told payment nones for patients and solicitors atomic number 18 sent manuallyand are non registered on a estimator administration.Problems with the accounting methods are that the accounts arehand- write, so not everybody may be adequate to read and understandwriting, particularly during holidays and periods of sickness of theusual round as the hand writing is not their own. Another problem isthat all fee notes are stored in a filing cabinet. Due to this, feenotes are occasionally misfiled so it is time consuming for the staffto find oneself them, and if a further copy is required, it has to be writtenout by hand again, quite than simply being photocopied. The finalproblem is that the system is not efficient, a s documents have to becontinually written up which is time consuming. What is required is a computerised database, which is unproblematic andefficient to use in order to control the accounts of the practice. Ideally it should similarly be able to give way up accounts, which are overdue,instead of the current system of having to do it by hand, which istime consuming and can be inefficient. The system should a manage be ableto keep the details of fee notes sent on the database, so that if arepeat bill needs to be sent, it does not have to be typed out oncemore. picture show TapesMega Movie Video Store is a video store, which both rents out videosand also instanter sells them too. Presently workers at the video store havefound it tricky to remember which videos are in stock and whereabout they are dictated in the shop.Problems with their organization is that they forget which videos arein stock and also they have no data to think of to in order to specialise themthis. A furthe r problem is that they also forget where videos are laid in the shop and they again have no data to refer to in orderto tell them this and they rely purely on memory.What they would like is a computerized database, which gives printoutsthat help them. This database would sort the files into alphabeticorder and would give them the aggregate number of videos in stock. Thisdatabase would also tell them what format the item... ...notes sent on the database, so that if a repeat bill needs to be sent, it does not have to be typed out once more.System requirements for chosen scenarioIn order to overcome the problems I am going to design a computerizedsystem using such software programmes as Microsoft Access, MicrosoftExcel and Microsoft Word. This is rather than using a manual systemwhich uses filing cabinets. I leave insert all data off writtendocuments into computer database and whence store them so that they areavailable to view at all time and as many copies as necessary may bep rinted.I will use a font in my computerized database that is sufficiently bigenough and clear enough for the substance abuser to read. This is better thanhaving a manual system where handwriting is involved because there isthen slender to no chance that somebody may not be able to read thetext properly. This system should be both efficient and simple to use and it shouldbe able to note on the database and let the user know if accounts areoverdue and if fee notes need to be sent. at long last I will create a mailmerge so that letters do not have to be continuously written or typedout time and time again.